DENMORE PARK SPORTS & SOCIAL CLUB COMMITTEE 

ROLES & RESPONSIBILITIES 

6th August 2019 

CHAIRPERSON  

  • Chair meetings of Sports and Social Committee, also known as the House Committee

  • Try to ensure the smooth running of the Social Club 

  • Liaise with the various groups using the club 

  • Liaise with the sub sections of the committee 

  • Liaise with trustees  

  • Help other committee members when necessary 

  • Offer “Votes of Thanks” 

  • Provide articles for the “Denizen” 

  • Responsible for office area along with Trustees 

  • Liaise with Mackinnons re legal requirements 

  • Apply for occasional licences when necessary 

VICE CHAIRPERSON  

As above when necessary. 

PERSONAL LICENCE HOLDERS  

  • Responsible for mandatory training of bar staff and training of DBM’s. 

BAR MANAGER  

  • Order stocks 

  • Rotate stocks 

  • Check codes 

  • Pricing 

  • Maintain a supply of glasses 

  • Responsible for safety and orderliness of cold store 

  • Clean pipes  

  • Provide a work instruction for cleaning pipes, including safe handling of chemicals 

MINUTE SECRETARY  

  • Take minutes of meetings 

  • Distribute to committee members and Secretary of the Trustees 

SOCIAL COMMITTEE  

Responsible for: 

  • Kitchen 

  • Planning functions 

  • Organising functions 

  • Advertising functions 

  • liaising with Sports sub-committee re use of function hall Taking bookings for the function hall 

  • Ensuring residents know conditions of hiring of hall BAR ROTAS – 

  • Compiling and distributing rotas 

  • Advertising for new volunteers 

TREASURER  

Responsible for: 

  • Weekly cash up in bar 

  • Monthly / Quarterly cash up of squash, pool. 

  • Maintaining safe float 

  • Ensuring there is sufficient change 

  • Payment and recording of small amount expenses Preparing cash up sheets 

  • Banking 

  • Delivering bar sheets as required to Finance Trustee

CARETAKER  

As per contract.

FULL COMMITTEE 

In addition to the above the full committee should 

  • Meet monthly 

  • Decide on redecoration / refurbishment 

  • Decide on refurbishment required in Squash / Gym area 

  • Set the format for “Thank You Night” 

  • Provide budget items for trustees 

  • Health and Safety 

NON-COMMITTEE ACTIVITIES 

  • Gym admin: Joyce Ritchie 

  • Welcome person: Sheila MacKay

  • Bite & Blether: Gillian Borwell

  • Cuppa & a Chat.:Jackie Cowie 

  • Quiz: Colin Bain

  • Bingo: Wendy Mennie 

  • Denizen: vacant at moment 

  • Pantomime: Barbara Bridger / Sasha Will